Thursday, October 11, 2018 - Update
The conference center staff has provided some additional information about obtaining a refund for your registration fee.
You must send an email to Katie Roberts (email@example.com) and Cristina Mayer (firstname.lastname@example.org) requesting a refund. They recommend that you send the email to both of them and include a contact phone number in case they need to call for clarification.
They expect that credit card and p-card refunds will be processed within a day or two of receiving the request.
Requests for refunds for registrations made using a check will take up to two weeks to process from the time you request the refund. The conference center staff said they need to follow-up with check refund requests to obtain a social security number or W-9 information. Which one depends on if the registration check was from an individual or an institution. This is a requirement by the university for issuing checks.
If you have any questions about the refunds you can also call the conference center at (478) 471-2770. The fax number is (478) 471-5724. Both Cristina and Katie have been very helpful with this process.
Tuesday, October 9, 2018
This evening the conference center at Middle Georgia State University announced that GVEST would need to be cancelled because the university will be closing at noon on Wednesday. Our apologies for the incredible difficulties this last minute decision will cause our attendees, exhibitors, and presenters. Please email Cristina Mayer (Cristina.email@example.com) AND Katie Roberts (Katie.firstname.lastname@example.org) to arrange for refunds of your registration fee. If you have made a hotel reservation you will need to call the hotel directly and cancel. The conference hotels have indicated that they will not charge for weather related cancellations. That decision is up to the individual hotels.
Considering the number of agencies involved and the lead time needed to reserve the conference center we will not be able to reschedule this year’s conference.